Office Administrator Part Time
Job Overview
We are seeking a detail-oriented, experienced and proactive Office Administrator to join our team. The ideal candidate will be responsible for ensuring the smooth operation of our office by providing essential administrative support. This role requires strong organisational skills, proficiency in various software applications, and the ability to manage multiple tasks efficiently.
This is a part time office based role 22.5 hrs based over 3 consecutive days a week (Monday - Wednesday 8.30am – 5.00pm) along with holiday cover when required.
Duties
- Manage calls & enquiries
- Raise jobs & quotations
- Arrange surveys
- Assist customers when coming into the office
- Book in jobs & maintenance & contact customers
- Assist with Aberdeenshire Council contract works
- Manage and arrange EICR’s for private, commercial and Housing Association customers
- To check engineers’ Certificates and send to customer
- Ensuring vehicles are kept up to date with Tax/MOT/ Servicing
- To be in charge of Fuel cards
- Arrange skips to be replaced
- Organise staff uniform and ensure sufficient stock is kept.
- Take payments over the phone
- Any other administration works required
Skills
- At least 2 years’ experience in an administration role
- Experience with Simpro is advantageous although not essential as training will be provided.
- Strong administration skills with a keen eye for detail and the ability to manage multiple responsibilities simultaneously.
- Excellent organisational abilities to prioritise tasks effectively.
- Effective communication skills, both written and verbal, to interact with colleagues and clients professionally.
- Demonstrated ability to work independently as well as part of a team in a fast-paced environment.
In return, the company will offer great rates of pay with a pension and health care package, a great working environment within a well-known, well established and trusted local business.